Purchasing

The Purchasing Office is responsible for the procurement of goods, services, insurance, and construction in accordance with the intent of the Botetourt County Purchasing Policy and Procedures Manual and the Code of Virginia. Our primary goal is to obtain the highest quality goods and services, in a timely manner, at the least expense to the County. We are constantly seeking new sources of supply and welcome your participation.

Taxes

The County of Botetourt is exempt from all Federal excise and State sales taxes. Upon request, the Purchasing Office can issue an exemption certificate.

Purchase Orders

Purchases may require the completion of a purchase order authorized by the Purchasing Office. If applicable, purchase order numbers are to be shown on all bills of lading, packing slips, backorders, invoices, etc. The Purchasing Office is the only department authorized to issue a formal purchase order for the County.

Payment

All invoices must be submitted to the Purchasing Office no later than the first of the month in order to be paid during the same month. The Board of Supervisors approves accounts payable invoices for payment on the fourth Tuesday of each month with checks being mailed on the Thursday following the meeting.

Debarment or Suspension

The Botetourt County Board of Supervisors may suspend or debar vendors from the consideration for award of contracts per authority granted in the Botetourt County Purchasing and Procedures Manual (Sec. 7.1). Grounds for suspension/debarment are included in the Botetourt County Purchasing and Procedures Manual. Vendors are responsible to conform to all provisions of this manual. For a list of vendors currently debarred from doing business with Botetourt County please contact the Purchasing Office at the address given above.

Public-Private Partnership Act (PPEA)

Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA),  is a law that regulates the involvement of the private sector in the provision of public infrastructure and services. The Act aims to promote and facilitate the implementation of privately financed projects and social services by enhancing transparency, fairness and sustainability. The Act also establishes the institutions, procedures and principles for the award, management and monitoring of public-private partnership agreements.

Public-Private Partnership procurement information can be found here.

Disclaimer: This publication is not intended to nor does it take the place of state and local procurement laws, ordinances, or policies. In any instance where duly enacted regulations conflict with information in this document, such regulations govern. It is the sole responsibility of the vendor to ensure compliance with all governing regulations regardless of the accuracy or inaccuracy of information contained herein.